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How much should you be spending on Backup & Disaster Recovery?


Do you know how much you should be spending on backup and disaster recovery? It is possible that you may be seriously overspending on a service that could be provided in a more cost-effectively manner, whilst also being superior to your current solution. This is why it is essential that you take the time to audit your current backup and disaster recovery strategies and vendors.

Firstly let’s explore reasons as to why you should start spending on Backup & Disaster Recovery, before looking at pricing models.


Underlying priorities

If disaster recovery and data backup are not high up on the decision maker’s agenda, then the resource allocated into the research of different vendor pricing options is going to be low. Adding to this, those who have never been a victim of a cyber-attack or have never faced any form of data loss may find it difficult to completely justify and make a solid business case for increasing the spending or even starting spending on backup and disaster recovery solutions. This naive perception can be extremely dangerous for your organisation.

Scarce budgets 

IT budgets are being picked apart with a fine toothcomb, with the expectation that they should be able to do more under the same budget, or worse, even with a slashed budget. Investment justification is always required and this means that backup and disaster recovery are always going to be competing to win a share of the IT budget. With the recent cybersecurity breaches and the onslaught of natural disasters in North America, backup and disaster recovery solutions may start to be positioned higher on organisation’s priority lists, so we could see them starting to earn a bigger slice of the pie.


Today, businesses cannot afford to simply disregard the costs of losing their valuable data. The price of losing data, especially sensitive customer data, will be far greater than the monthly or annual fee paid to a trusted provider for a fail-proof backup and disaster recovery solution.

This is even more valid now with the General Data Protection Regulation (GDPR) coming into force next year as this legislation actually demands that you have an effective backup and disaster recovery plan in place. Take a look at our previous blog which delves into the 6 core implications that GDPR will have on your backup & disaster recovery to gain a better insight into the exact aspects of the new legislation and the steps to take to become compliant.

Remember if you are not compliant then you could be seriously fined, so it would be in your best interest to spend your budget on a 3rd party backup and disaster recovery vendor, rather than spending your budget on paying fines. So is your business concerned about data loss and GDPR compliance?

Pricing models

If you currently use a 3rd party to manage your backup and disaster recovery then you are more likely to be following a traditional pricing model and be paying on a monthly basis.

The traditional pricing models are as follows;

  • Average baseline costs (£500-£1,000 per month)
  • Additional costs for an increase in the number of servers, the number of virtual machines, and the amount of data required for backup etc
  • Extra costs for technical support

This type of model can work out as more expensive due to the organisation being charged extra for additional infrastructure and functionality required during periods of growth, with an increased amount of data that needs backed up and protected.  These additional charges on top of your baseline costs will just keep piling up.

This is where more unique and tailored pricing models come into play. For instance, organisations are moving towards performance-based pricing models, whereby you are charged for how much data is recovered, not backed up.

However, here at Backup Systems, we provide a fully managed, flexible solution with one annual fee of £5,000 – never charging our customers additional monthly fees or expensive ticket costs. No matter how their data grows. 

Visit our pricing page here which breaks down what exactly we charge and don’t charge for.  You will notice in our breakdown that in comparison to competitors you have no limitations on the number of servers and data required to backup, as we realise that your data will likely expand and change which will alter your data backup requirements. Before signing on the dotted line, you really need to consider the future of your organisation and the protection of its data- so what type of pricing model do you think will work for you?


Check out our Managed Service guide to learn more about our bespoke backup and disaster recovery solution, 100% created and owned by us, and how our services can not only save your data from disaster but also save your budget. 

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