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The Changing World of Data Loss Prevention:4 Steps to Kick-off your Back-up Strategy

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Today, we live in the age of information. A time where we are able to collect store and analyse billions of gigabytes of data every year. Approximately 90% of all the data in the world has been created within the last few years – and is only set to increase. For every organisation there is a digital footprint that tells the story of every project, initiative, procedure, document, email and customer interaction. It is through the analysis of this collected historic data that often provides a substantial influence in the future operations of an organisation and the growing demand for a fully managed backup service.

Organisations are continually searching for new ways to store, protect and restore vital business information quickly and efficiently. Safeguarding not only their data but the future of their organisations.

Calculating the Odds of Disaster

Often the disasters that have the largest impact on our organisations are the ones that are difficult to predict. So the mind-set of “nothing bad will ever happen to me” is an easy one to adopt. However in the grand scheme of things, any disaster, no matter how low-key can cost an organisation valuable money, resource and reputation. And one of the most common types of disaster? Is one that is entirely unavoidable – the human error. Small accidents can have knock on effects that resonate throughout the whole organisation, affecting operational activity at all levels.

Disaster can and will strike. Although we all hope we don’t see a time where we need to use the disaster recovery service which we have in place, businesses today cannot possibly take the risk of having a poor enterprise backup solution.

Side-stepping a Total Catastrophe

With an organisation wasting resource and losing money for every hour where data is lost, minimising the recovery time becomes imperative.

 Below are 4 steps to keep in mind to help data loss prevention:

  • Acceptance

The first step in securing your enterprise from disaster is to shake the idea that “it won’t be me” and replace it with “it could be me”. Once your management team acknowledge the focus and budget that should be placed on setting the right backup and disaster recovery strategy for you organisation, you can begin to plan how you will protect and recover from a disaster before it affects your enterprise.


  • Preparation

Disasters come in all shapes and sizes. Understanding your requirements and how data loss affects the operational efficiency of your organisation, will allow you to prepare an adequate disaster recovery plan. With your needs in mind you will be better able to sort through the variety of solutions on offer and define your bespoke disaster recovery requirements.


  • Implementation

Having found a solution that meets your needs and requirements, implementation is the next logical step. Work with your vendor to ensure that all your needs are being met and your enterprise is disaster proof.


  • Re-assessment

Having a disaster recovery plan in place is only beneficiary if you know that it is working. Don’t let a disaster be the point that you realise that your recovery solution is ineffective. Just like everything else in your organisation your disaster recovery processes should continually be assessed and re-assessed; making sure it is fit for the changing nature of your data.


Keeping track of your backup is easy with Backup Systems’ fully managed backup and recovery solution.  A status report is sent daily and clients have access to a web console for any-time status updates, further freeing up time to focus on core business activities. Businesses are continually changing to maximise the opportunities in their market place.  Their systems, structures, processes and procedures need to evolve with them and an organisation’s backup strategy is no different. Our system is designed around our clients’ specific needs but we understand businesses evolve and tailor solutions to fit changing organisational requirements.   

Understanding the types and nature of your data will allow you to understand how best you can protect it, which in turn protects the future of your organisation. When disaster strikes the longer your organisation is out of action the more money you stand to lose.

In times like this a quick action disaster recovery plan can mean the difference between facing an inconvenience and loss of revenue and reputation.

Are you reviewing your Backup & Disaster Recovery Strategy?


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Topics: Disaster Recovery